How Multi Factor Authentication Setup Helps Companies Stay Safe

Jul 12, 2022, 10:06 AM | Updated: Dec 14, 2022, 11:36 am

cyber security through multi factor authentication setup...

Photo: Adobe Stock

This article about multi factor authentication setup is presented by Les Olson IT, Your Office Technology Partner. 

Multi factor authentication (MFA) setup is an important security measure that every company should implement for their workers. It’s also wise to install it for your personal and home accounts. It protects your online accounts from vulnerability to cyber attacks such as ransomware or phishing. It also protects your business data and confidential information that you would not want to be public. 

Keep reading to see how it works and how to enable it for your home or workplace. 

Types of multi factor authentication setup and how they work 

Phone lock code. Smartphone protection with multi factor authentication

Photo: Adobe Stock

MFA includes two or more identifying features to log in to an account. These features could consist of not only a password but something in addition, such as a security token, fingerprint scan, or memorized PIN to verify your identity. 

The categories of these features break down into three sections. They include something you know (such as a password, PIN, or answer to questions), something you have (such as a USB key, smartphone, or another type of security card), or something you are (such as a fingerprint scan, voice, or facial recognition). 

You may hear the term MFA used just as much as 2FA, or two factor authentication. In general, they describe the same process. However, MFA can include two or more credentials to protect your accounts. 

person at laptop with screen that says 2fa and shows a locked graphic

Photo: Adobe Stock

How MFA protects you from online attacks

Setting up MFA on your accounts prevents up to 99% of the attacks that could leave you at risk from ransomware or malware. That added layer of security works because hackers can easily write codes that populate countless passwords, but they cannot verify your identity if there’s another level of protection. 

person holds phone and laptop for multifactor authentication

Photo: Adobe Stock

A compromised password is the most common way that people can lose access to their bank accounts or email. If someone gains access to your email, they can likely access other connected accounts by either resetting passwords or connecting directly to them. With another layer of verification, you can prevent this from happening to you. 

MFAs can send a one-time passcode generated in real-time to your phone through an app, making it difficult for hackers to debunk. They also enable businesses to restrict or grant access to specific devices based on location or time of day. 

How to set up MFA in your workplace or home today

It’s essential to start with a multi factor authentication setup on your important accounts. Your email and bank account should be your first priorities. Since Facebook connects to so many other apps, you might also consider setting it up on that account if you use it. In addition, if you use any additional cloud-based data storage apps, you should protect those accounts.  

person at laptop shows screen with a number pad, login page, and locked image

Photo: Adobe Stock

At your workplace, your IT team can help you set up your email and other accounts so they stay secure. If you’re at home, you can usually find more information to initiate the process under your account settings. If you do not have an IT team in house, the experts at Les Olson IT can help small or large businesses. Contact them today to learn more about how they can assist you.

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